Veronica, Ryan January 18th, 2012. Thanks! Veronica, Gomel August 23rd, 2012, Hi But what if the chart data change? How do we update the slide? That doesn’t prevent one from writing macros – you just can’t record them in PowerPoint. With the linked object selected, click the Office Button/Point to Prepare/Click Edit Links to Files. The first is by simply copying that data from the spreadsheet, and then pasting it into the target document. I am able to make changes in my chart using my source file, but is there any option such that the tables which i want to show in my ppt be updated by updating the source file. If I embed one part of the data on one slide and another part on the next slide the are not connected and I cannot update the totals. On her computer or on a shared network drive? Look especially for the ‘automatically’ radio button in step 6. You should review this presentation to determine whether any content was unexpectedly changed or removed. 2. And if you had a linking problem, you would get a message directing you to update your link. With think-cell installed, you will find the following group in the Insert tab of PowerPoint’s ribbon. Hi, I have newly installed Office 2013 on our presentation machines and I have discovered that a presentation created in an earlier version of Powerpoint looses the linked excel data whenh opened in Powerpoint 2013. The Chart (Object) comes intact with all the chart tabs available in PowerPoint for any formatting changes; Chart visual quality is high; Edit data (in right click menu) option takes you to file from where you have a pasted the chart; Cons: Sometimes the linked picture option can be confused with this one, not … Of course the chart could have been pasted as a picture which would not allow editing the actual chart data. As long as you maintain the link by keeping the Excel and PowerPoint files in their original locations, updates to the Excel data will automatically be reflected in the Excel chart within the Excel workbook and in the chart on the PowerPoint slide. If not, let me know. But might it work for you to create two versions of the chart – one for slide A and another for slide B? It’s as if it goes to look for the chart data and gets it from the wrong place! I have played with this a bit and have done some reading on it. Today I want to update the charts, but I have to click in each graph and choose Edit Data or Refresh Data. So to answer your individual questions: On the Design tab, in the Chart Layouts group, click Add Chart Element, choose Data Labels, and then click None. Select the link in question and then click Change Source. http://www.ehow.com/how_5904076_convert-microsoft-powerpoint-microsoft-excel.html There you should see the list of links you have created. Same thing is happening in word, except when i update the graphs, the x axis is mixed up, it doesn’t look the same as what my excel file shows. My apologies to start with because I feel I am not fully picturing your scenario. Ray Garzi February 6th, 2013. , Luis Calvo February 4th, 2013. 4. Again, inserting the chart with a link introduces the problem of the Excel File and the PowerPoint needing to be together in the same folder. It saves and closes fine, just like every other PPT I make. How can I relink the charts properly? Inserting a chart into your presentation is very similar to inserting a PowerPoint shape. I am using office 2010, and I have tried working with the problem on both a W7 and XP machines. I have some graphs in Excel that are linked to data in the same document. You don't actually have a linked Excel chart; you have a PowerPoint chart with its data linked to Excel. I hope this helps. I’m very frustrated because it took me so long to copy and paste with link all these graphs, and now they aren’t doing what they should be doing. Assuming the chart was created in Excel and then copied in preparation for adding it to the slide, there are basically three different ways to paste the chart – embedding the chart, linking the chart, and pasting the chart as a picture. So what’s up with 2010 not embedding properly? Stephanie June 28th, 2012. Perhaps you need to re-install the software. Then as you update the data, both charts would update as well. Veronica This means that we are unable to use the newer version at present – is there a workaround for this? As a "side-effect" these buttons will also display … This opens the Chart Elements gallery. One way to do this is to copy and paste data onto a separate Excel workbook tab. After you click OK, an Excel window called “Chart in Microsoft PowerPoint” opens with some default placeholder data in place. As long as you maintain the link by keeping the Excel and PowerPoint files in their original locations, updates to the Excel data will automatically be reflected in the Excel chart within the Excel workbook and inÂ the chart on the PowerPoint slide. I have done some searching online for that type of code, but haven’t found one that does exactly what you need. Its truly impressive. I have found an article at this site that I think describes what you want to do very well. It's not that PowerPoint can't do charts and graphs on its own. Excel Charts are prime examples of the old saying “A picture is worth a thousand words,” and PowerPoint presentations provide a great vehicle for passing a chart’s message on to an audience. If you trust the source of this presentation, click Repair. But it seems I can only update the chart links one by one. I found that the embedding option for PPT does not copy over all the pivot table category labels that are in the pivot table chart in excel. If my Excel file was in a folder called “Projects” when I created the link, and later I move the Excel file to a folder called “To do”, I have broken the link and PowerPoint can’t find it. You want to select all the links in your list and choose the Automatic radio button. Where is the file stored? In PowerPoint 2007 the path to working with links is via the Office Button. Is there a way to update all charts at the same time? Click Edit Links to Files and in the Links window that opens, select all the links you want to break (using click/shift/click or click/ctrl/click). The only option not to lose the data is copying it as a picture but it does not solve the issue. What exactly are the filenames? I am working with Excel 2007 and have embeded an excel 2007 file into powerpoint presentation. Veronica, Ajay Tomar July 13th, 2012. BUT when I go to open it I get the message: PowerPoint found a problem with content in the Right-click (Excel 2007) or double click (Excel 2010+) the axis to open the Format Axis dialog box > Axis Options > Text Axis: Now your chart skips the missing dates (see below). I have copied and pasted 30 or so charts from excel to powerpoint. Veronica, Victoria October 16th, 2012. When i pasted each graph in, i either did the keep source formatting or use power point formatting (i can’t remember which), but they are still definitely linked. If you have a source for working with VBA, that might be worth investigating further as yes, 100 links updates would be a lot!! A board member prepared his presentation in PPT 2007 a few years back and I was then given the responsibility of updating his charts with new data as each year becomes history. Click Select Data in the Data group. So if you have the VBA skills, you might automate what you want to do. Is there a way to do this (Office 2007)? The only way is to remove the chart, save file without it, open it again and re-create the chart. If you fix the data so it is all numbers (remove the g's and mg's), you should be able to plot the data correctly. I am working with a client who is using PPT 2010 to present Excel charts (scatter charts). On the Design tab, click the down arrow next to Add chart elements, and then hover over Axes in the fly-out menu . Has anyone gotten this setup to work? Hope this helps. Thanks again! It may seem like the same thing, but they're actually different object types. I have tables in a powerpoint that have come for 4 excel files. That opens a Links dialog box. I’ve tried to re-create your situation without success. When you paste the chart in PowerPoint as a link, that link relies on both the Excel file and the PowerPoint file remaining in their same relative locations to avoid breaking the link. This is a good choice if the data is historical and you see little need to update in the future. I hope I have interpreted your situation correctly. Veronica Mount October 1st, 2012, Henry, I need to gather all the data from the charts in the slides to be able to manipulate the data afterwards. So, here is my issue. You can use the buttons at the right to update the links if the files are not in the same location as when the link was created. Indiana University
You can select multiple files and change the setting for all of them at once. I guess the best approach for you might be to create a slide with the Title and Content layout and click the chart icon in the center of the content placeholder to create a new chart. Then use the free XY Chart labeler add-in to add data labels to the red data markers. Since I have access to the network drive and to the files, it seems crazy that I should have to install Windows and the PC version of Office on a computer that already has a working copy of Office 2011. I am running office 2007. Veronica Mount June 29th, 2012, Hi stephanie, This works okay, but all it really does is convert the data to a simple table in PowerPoint. Discover a useful formatting tip for charts. How to Make Dates Show Up on the Horizontal Axis in a Chart in Excel. Veronica Mount March 7th, 2013, Robert, Also, all files are located on a shared Workgroup network drive at the office. PowerPoint will then automatically create your chart for you. Veronica, Vee October 17th, 2012. If I have a chart of movie ticket sales and my chart originally includes the top five grossing movies, I can the amounts for any of those movies and the linked chart in PowerPoint will update. I then copied these graphs to Powerpoint pasting with the Keep Source Formatting and Link Data option. She has been an educator for over 30 years, twelve of those training on IT topics. Also, did you see whether the chart updated in Excel? 1) The .xls files will not be kept.(i.e. (in the context menu of the chart) or "Select data" (in the ribbon) suddenly tha figures I have set are updated in the chart, and all is displayed correctly. I am using Office 2007 and I am struggling with the import of Excel charts into Powerpoint. The only idea coming from that is the possibly that the 2007 users have caused the disabling of certain features that aren’t supported. Useful feature for Charts in PowerPoint: There are times when you want to show negative values in a data series using a different color. How to Link Excel Data to PowerPoint. PowerPoint removed unreadable content in . The next thing to try might be a macro that would update those links for you. From there you can establish the new connection. If you’re going to break links, save a copy of the presentation. 3. Could your charts work better if they all sit on chart sheets instead of sitting on a worksheet with the original data? Veronica, Karen November 21st, 2012. Click the Select Data icon. You will not see the Chart Tools set of tabs if a) your chart is not selected or b) you pasted your chart as a picture. But you said that you do have the Edit Data icon. If the chart is embedded, only the Edit Data icon is available. So the combination of an Excel chart on a PowerPoint slide is a powerful way to get a point across. Means every 2 months. I'm taking a class and I'm following the step by step instructions, but the pie is a no show. I don’t know if this will give you exactly what you want, but here is an approach you can try. Here are a couple of links to articles that might be helpful: If the chart was pasted into PowerPoint as a picture, your possibilities of doing that are not good. I hope this is helpful. Veronica, David Thompson July 18th, 2012. Veronica, Charel September 9th, 2011. It's a count of deals by week: Stacked Column Chart No Legend (Note Max value) I have a column with Reseller names associated with these deals. How do you relink a chart that lives in an excel doc that has 10 charts on it, how does PPT find it? Let's learn more: 1. In the Data group, clicking the Edit Data icon opens the embedded Excel file for edit. Most of the PPT is chart data with years displayed of certain data fields ie revenue types, etc. Then be sure the two files stay together in that folder. 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