Thanks Veronica, When I click Edit Data, I do not get any message at all, is there any way to determine that? Hello Veronica, I tried to embedded a Excel chart to Presentation via Ctrl+C and Select "Keep source formatting & Link data" on the Slide's context menu. I would like to avoid opening each of the charts via Edit Data given the big amount of charts that I would need to open. Just select the chart, click the Design tab of the Chart Tools part of the ribbon, and click Edit Data.That opens Excel where you can then work with the underlying data of the chart. Veronica Mount March 22nd, 2012, Brian, Veronica Mount January 29th, 2013, Linda, I’d like to re-edit rather than creating new charts each time. The one labeled "Fortis EBITDA" its on the top right... does not show the last data point for DECember. Are all 30 of your Excel charts in the same Excel file? For example, entering dates along the x-axis gives your clients a view of your sales over time. are still editable. Organizational & Data Chart Presentation. When you click that text, a Links window opens to show you the path to the Excel source. I do not have the mastery of VBA to provide you with that. You don't have to move the column/series names to the header row. Veronica Mount February 6th, 2013. The issue I have run into is that whenever I update the files in powerpoint, the formatting of the graphs is completely altered. Is there a way to create a table in Powerpoint 2010 and then convert that table into a chart? If you get the message that the file can’t be found, in the PowerPoint file, go to File/Info/Edit Links to Files (at the right side of the screen under the image of the file). Go to the File tab/Info/Edit Links to Files on the far lower right of the window. If it was linked, you would also need the Excel source file from the person who created it to be able to update the chart. To me the most important consideration is whether the chart or table effectively makes a point that you want to share with your audience. Is the Office 2011 SP1 installed? Is that right? Embedded charts avoid that problem because when you embed, you actually put the Excel file into the PowerPoint file so you don’t run the risk of the two files losing track of each other. Now I want charts in all files updated automatically from next time onwards. I have a powerpoint file that i have 60 graphs in that are all linked to 2 excel files. If you embed the chart, you are placing the entire Excel file – not just the chart – in the PowerPoint file. Let me know if this does not meet your needs. Ryan, 1. Veronica, Thanks , but is not solution to me, I need to change data later. Victoria October 17th, 2012. I have tried to read up all your previous answers so apologies if I missed the one that answered my particular question. Save the presentation. have bunch of linked charts in powerpoint 2010 Numbers is getting confused by these two things together. Veronica Mount September 11th, 2012, Burt, Please help, cant figure it out. All need updating. The downside of embedding is that it can make the PowerPoint file very large. It’s very strange as it has only happened on a small number of graphs and I can’t figure out what is special about these. But if you linked or embedded the chart you will have the Edit Data icon on the Chart Tools Design tab of the Ribbon. This command will appear only if links exist and you ha… a) if the "upper left hand corner of the chart is not visible" in what would be the ActiveWindow of the spreadsheet (if it were open), the update linker won't see it and may not update the chart, or worse, may chop off part off the chart image. I built a Powerpoint using the cut&paste link option as I update the model monthly and do not wish to have to manually redo the charts. Veronica Mount June 23rd, 2011, Dave, As you can see in the image, the Pie Chart doesn't load the selected category (region) why is that? I think this link will take you to just the information you are looking for: All 100+ charts are from the same excel file. Thank you for your help. In this situation, some of the tools for working with charts are not enabled. Oliver June 20th, 2013. I also copied charts from Excel and pasted as a link in powerpoint. I have an Excel workbook with several tabs and multiple charts per page. Check that the path and file name are correct, or try reinstalling the server application.”. Veronica, Jerry October 1st, 2012. Pie chart is not showing values ‎07-17-2019 01:05 PM. When I attempt to edit the Excel file itself, all formulas referring to another spreadsheet (also on the network Workgroup drive in the same folder) are changed to that of a full path: W:/server/server name/workgroup/folder/folder/folder/filename.xlsx. IU, Posted on March 17, 2011 by Veronica Mount. If you link the charts in a PowerPoint file for your client, they would also need the Excel file in order to eventually edit. It sounds like you need to either embed your charts, or if you want to link, just be sure to create a folder that has both the PowerPoint and the Excel files in it. I would also save the file as a newer version file. I’ve saved the file and when i go back to it I can no longer click on “edit data” within the design ribbon. Excel calls the opened file “Chart in Microsoft PowerPoint.” This file is a separate file from the original Excel file. Attempting to open or edit the linked Excel file (in order to Update/Refresh the data) gives me an error message that reads, “The server application, source file, or item cannot be found. If not, please describe further. You might have to scroll to find the Edit Links to Files choice. If you select the Automatic choice, PowerPoint will make updates of linked data easier to complete. She has been an educator for over 30 years, twelve of those training on IT topics. Ray, I have a powerpoint presentation with charts that are linked to an excel file. Veronica is an IT Training assistant manager, instructor and developer. I have forgotten the name of one of the excel files. 1. Really convenient, every time you open the file, it prompts you to update links. Returning to the original Excel file and editing its data has no impact on the chart in PowerPoint. This works the same way whether the chart was linked or embedded. I will create the 20 PowerPoint files initially by fetching the data from main central excel file which have data from all department and all charts associated for that. Ryan, Two problems persist and I’m hoping someone here has some advice on how to get this working on OSX without having to install Windows on Parallels or Bootcamp: 1. Let me know more about your data and we’ll see if we can make them behave. Veronica, Peta January 25th, 2013. Any option using automated jobs or asp.net code or macro or SharePoint for updating data for charts inside PowerPoint? I need to change the name of the excel file and the powerpoint file. Veronica Mount January 23rd, 2012, Marcos, The data necessary to the chart is then residing in the PowerPoint, but the slide is not linked to the original Excel file and no other data from the original Excel file is in the PowerPoint. Launch PowerPoint, and open the document that you want to edit. However, if I make the changes in PowerPoint by editing the data on each chart the changes are reflected in the original Excel file. At this point the chart/graph type will change and the data behind will be completely different to what you could see before you clicked. Instead of creating a chart from data in an entire Excel spreadsheet, first edit your spreadsheet. I have an issue where I received a Power Point with a chart in it, and I want to edit the data. Could you have a version mismatch between the template and the file you are creating? Hi, The first part of the updating answer lies in how the chart was added to the slide. w/o recreating manually. Some really useful hints in the previous answers, I’ve been having a problem with a number of charts (bar and pie) that I’ve been editing in Powerpoint 2010. 3. I would also verify that the PowerPoint slide can display the information in a way that the audience can see clearly. I didn’t change link file desternations. Your browser does not have JavaScript enabled. However, I have a bar chart, and I would like to show makers as percentages, instead of decimals between 0 to 1. That would help to discern whether the problem is in Excel or in the Excel/PowerPoint connection. Martytag August 22nd, 2013. I am using Microsoft 2010 PPT, and have a pretty large data file that has charts and tables embedded from an excel file. Any solution. Your email address will not be published. 2 complications: Veronica Mount November 21st, 2012, Karen, Although the path is correct, the result is a #REF error. In PowerPoint, you can use category names, series names, or values as Data Labels within charts -- more often than not, most charts show values as Data Labels -- and values denote numbers! Hi Im using escel 2010, and when Im trying to update an embended graph (I think it is an early version of graph cause it all told me to convert) when I click the graph it opens a different one, any ideas of what is happening? Select the chart. Hi. But that is a pain to do for 30 charts. I hope you understood my scenario. Georgia Eye Bank Veronica Mount October 17th, 2012, Victoria, Veronica Mount January 25th, 2012, Michael, Each of those impacts your ability to update the chart. Veronica, Ryan February 3rd, 2012. Veronica Mount July 13th, 2012, Ajay, the whole worksheet cannot be embedded in the .ppt file). http://office.microsoft.com/en-us/help/what-happened-to-the-web-toolbar-HA010165901.aspx, http://office.microsoft.com/en-us/powerpoint-help/insert-an-excel-worksheet-in-powerpoint-HA010372681.aspx#_Toc241650192, http://www.ehow.com/how_5904076_convert-microsoft-powerpoint-microsoft-excel.html, http://computertrainer.wordpress.com/2010/11/04/update-data-linked-from-excel-2007-to-a-powerpoint-2007-chart/. I would like to see or copy the data to a new excel file, to be able to use the numerical data. If you embed the chart, you are placing the entire Excel file – not just the chart – in the PowerPoint file. But the Data icons on the Chart Tools/Design tab (Switch Row/Column, Select Data, Edit Data, Refresh Data) are grayed out. How do we update the slide? Line chart with all values displayed Thanks again. Shaun March 13th, 2012. i have a very strange problem with some embedded graphs whereby they look correct, until you click on them to change the colours etc. As this post shows, it is possible to show labels in a pie chart as percentages.. All users work off files on a domain/server. 3. The only manual solution is entering each chart and > Edit Data, Copy & Paste the table of the values. You can say OK, and it updates all, or you can say nope, and then right click and update individual ones. There seems needn't do anything via code. I am wondering if you have used Excel’s table feature (Insert tab/Table) with your original data set. And of course, you would have to enter a password to edit which you evidently have not. Sometimes I will have 1 chart that makes it through the repair but the other 19 are GONE! Is it possible given that the charts were created in PPT? In the paste icon in the lower right of the pasted chart, this would be either the third or fourth icon across the choices depending on whether you want the PowerPoint theme or the Excel theme. I have about 76 slide with 3 charts and 3 tables on each, so automatization is key… My issue has been discussed before, but somehow the solution still eludes me…how can I update these charts automatically? Thanks for the quick reply to my query. Excel calls the opened file “Chart in Microsoft PowerPoint.” This file is a separate file from the original Excel file. Here are some points they brought up for your consideration. Veronica, nikki October 19th, 2011, Thanks Veronica, and Yes all 30 charts are in 1 excel document, under different tabs. You will not be able to update the picture without just replacing it. Any ideas? Is this the reason, that when you relink the document, PPT is having issues finding the chart, Nikki, Indiana University Veronica, Ryan January 18th, 2012. Thanks! Veronica, Gomel August 23rd, 2012, Hi But what if the chart data change? How do we update the slide? That doesn’t prevent one from writing macros – you just can’t record them in PowerPoint. With the linked object selected, click the Office Button/Point to Prepare/Click Edit Links to Files. The first is by simply copying that data from the spreadsheet, and then pasting it into the target document. I am able to make changes in my chart using my source file, but is there any option such that the tables which i want to show in my ppt be updated by updating the source file. If I embed one part of the data on one slide and another part on the next slide the are not connected and I cannot update the totals. On her computer or on a shared network drive? Look especially for the ‘automatically’ radio button in step 6. You should review this presentation to determine whether any content was unexpectedly changed or removed. 2. And if you had a linking problem, you would get a message directing you to update your link. With think-cell installed, you will find the following group in the Insert tab of PowerPoint’s ribbon. Hi, I have newly installed Office 2013 on our presentation machines and I have discovered that a presentation created in an earlier version of Powerpoint looses the linked excel data whenh opened in Powerpoint 2013. The Chart (Object) comes intact with all the chart tabs available in PowerPoint for any formatting changes; Chart visual quality is high; Edit data (in right click menu) option takes you to file from where you have a pasted the chart; Cons: Sometimes the linked picture option can be confused with this one, not … Of course the chart could have been pasted as a picture which would not allow editing the actual chart data. As long as you maintain the link by keeping the Excel and PowerPoint files in their original locations, updates to the Excel data will automatically be reflected in the Excel chart within the Excel workbook and in the chart on the PowerPoint slide. If not, let me know. But might it work for you to create two versions of the chart – one for slide A and another for slide B? It’s as if it goes to look for the chart data and gets it from the wrong place! I have played with this a bit and have done some reading on it. Today I want to update the charts, but I have to click in each graph and choose Edit Data or Refresh Data. So to answer your individual questions: On the Design tab, in the Chart Layouts group, click Add Chart Element, choose Data Labels, and then click None. Select the link in question and then click Change Source. http://www.ehow.com/how_5904076_convert-microsoft-powerpoint-microsoft-excel.html There you should see the list of links you have created. Same thing is happening in word, except when i update the graphs, the x axis is mixed up, it doesn’t look the same as what my excel file shows. My apologies to start with because I feel I am not fully picturing your scenario. Ray Garzi February 6th, 2013. , Luis Calvo February 4th, 2013. 4. Again, inserting the chart with a link introduces the problem of the Excel File and the PowerPoint needing to be together in the same folder. It saves and closes fine, just like every other PPT I make. How can I relink the charts properly? Inserting a chart into your presentation is very similar to inserting a PowerPoint shape. I am using office 2010, and I have tried working with the problem on both a W7 and XP machines. I have some graphs in Excel that are linked to data in the same document. You don't actually have a linked Excel chart; you have a PowerPoint chart with its data linked to Excel. I hope this helps. I’m very frustrated because it took me so long to copy and paste with link all these graphs, and now they aren’t doing what they should be doing. Assuming the chart was created in Excel and then copied in preparation for adding it to the slide, there are basically three different ways to paste the chart – embedding the chart, linking the chart, and pasting the chart as a picture. So what’s up with 2010 not embedding properly? Stephanie June 28th, 2012. Perhaps you need to re-install the software. Then as you update the data, both charts would update as well. Veronica This means that we are unable to use the newer version at present – is there a workaround for this? As a "side-effect" these buttons will also display … This opens the Chart Elements gallery. One way to do this is to copy and paste data onto a separate Excel workbook tab. After you click OK, an Excel window called “Chart in Microsoft PowerPoint” opens with some default placeholder data in place. As long as you maintain the link by keeping the Excel and PowerPoint files in their original locations, updates to the Excel data will automatically be reflected in the Excel chart within the Excel workbook and in the chart on the PowerPoint slide. I have done some searching online for that type of code, but haven’t found one that does exactly what you need. Its truly impressive. I have found an article at this site that I think describes what you want to do very well. It's not that PowerPoint can't do charts and graphs on its own. Excel Charts are prime examples of the old saying “A picture is worth a thousand words,” and PowerPoint presentations provide a great vehicle for passing a chart’s message on to an audience. If you trust the source of this presentation, click Repair. But it seems I can only update the chart links one by one. I found that the embedding option for PPT does not copy over all the pivot table category labels that are in the pivot table chart in excel. If my Excel file was in a folder called “Projects” when I created the link, and later I move the Excel file to a folder called “To do”, I have broken the link and PowerPoint can’t find it. You want to select all the links in your list and choose the Automatic radio button. Where is the file stored? In PowerPoint 2007 the path to working with links is via the Office Button. Is there a way to update all charts at the same time? Click Edit Links to Files and in the Links window that opens, select all the links you want to break (using click/shift/click or click/ctrl/click). The only option not to lose the data is copying it as a picture but it does not solve the issue. What exactly are the filenames? I am working with Excel 2007 and have embeded an excel 2007 file into powerpoint presentation. Veronica, Ajay Tomar July 13th, 2012. BUT when I go to open it I get the message: PowerPoint found a problem with content in the Right-click (Excel 2007) or double click (Excel 2010+) the axis to open the Format Axis dialog box > Axis Options > Text Axis: Now your chart skips the missing dates (see below). I have copied and pasted 30 or so charts from excel to powerpoint. Veronica, Victoria October 16th, 2012. When i pasted each graph in, i either did the keep source formatting or use power point formatting (i can’t remember which), but they are still definitely linked. If you have a source for working with VBA, that might be worth investigating further as yes, 100 links updates would be a lot!! A board member prepared his presentation in PPT 2007 a few years back and I was then given the responsibility of updating his charts with new data as each year becomes history. Click Select Data in the Data group. So if you have the VBA skills, you might automate what you want to do. Is there a way to do this (Office 2007)? The only way is to remove the chart, save file without it, open it again and re-create the chart. If you fix the data so it is all numbers (remove the g's and mg's), you should be able to plot the data correctly. I am working with a client who is using PPT 2010 to present Excel charts (scatter charts). On the Design tab, click the down arrow next to Add chart elements, and then hover over Axes in the fly-out menu . Has anyone gotten this setup to work? Hope this helps. Thanks again! It may seem like the same thing, but they're actually different object types. I have tables in a powerpoint that have come for 4 excel files. That opens a Links dialog box. I’ve tried to re-create your situation without success. When you paste the chart in PowerPoint as a link, that link relies on both the Excel file and the PowerPoint file remaining in their same relative locations to avoid breaking the link. This is a good choice if the data is historical and you see little need to update in the future. I hope I have interpreted your situation correctly. Veronica Mount October 1st, 2012, Henry, I need to gather all the data from the charts in the slides to be able to manipulate the data afterwards. So, here is my issue. You can use the buttons at the right to update the links if the files are not in the same location as when the link was created. Indiana University You can select multiple files and change the setting for all of them at once. I guess the best approach for you might be to create a slide with the Title and Content layout and click the chart icon in the center of the content placeholder to create a new chart. Then use the free XY Chart labeler add-in to add data labels to the red data markers. Since I have access to the network drive and to the files, it seems crazy that I should have to install Windows and the PC version of Office on a computer that already has a working copy of Office 2011. I am running office 2007. Veronica Mount June 29th, 2012, Hi stephanie, This works okay, but all it really does is convert the data to a simple table in PowerPoint. Discover a useful formatting tip for charts. How to Make Dates Show Up on the Horizontal Axis in a Chart in Excel. Veronica Mount March 7th, 2013, Robert, Also, all files are located on a shared Workgroup network drive at the office. PowerPoint will then automatically create your chart for you. Veronica, Vee October 17th, 2012. If I have a chart of movie ticket sales and my chart originally includes the top five grossing movies, I can the amounts for any of those movies and the linked chart in PowerPoint will update. I then copied these graphs to Powerpoint pasting with the Keep Source Formatting and Link Data option. She has been an educator for over 30 years, twelve of those training on IT topics. Also, did you see whether the chart updated in Excel? 1) The .xls files will not be kept.(i.e. (in the context menu of the chart) or "Select data" (in the ribbon) suddenly tha figures I have set are updated in the chart, and all is displayed correctly. I am using Office 2007 and I am struggling with the import of Excel charts into Powerpoint. The only idea coming from that is the possibly that the 2007 users have caused the disabling of certain features that aren’t supported. Useful feature for Charts in PowerPoint: There are times when you want to show negative values in a data series using a different color. How to Link Excel Data to PowerPoint. PowerPoint removed unreadable content in . The next thing to try might be a macro that would update those links for you. From there you can establish the new connection. If you’re going to break links, save a copy of the presentation. 3. Could your charts work better if they all sit on chart sheets instead of sitting on a worksheet with the original data? Veronica, Karen November 21st, 2012. Click the Select Data icon. You will not see the Chart Tools set of tabs if a) your chart is not selected or b) you pasted your chart as a picture. But you said that you do have the Edit Data icon. If the chart is embedded, only the Edit Data icon is available. So the combination of an Excel chart on a PowerPoint slide is a powerful way to get a point across. Means every 2 months. I'm taking a class and I'm following the step by step instructions, but the pie is a no show. I don’t know if this will give you exactly what you want, but here is an approach you can try. Here are a couple of links to articles that might be helpful: If the chart was pasted into PowerPoint as a picture, your possibilities of doing that are not good. I hope this is helpful. Veronica, David Thompson July 18th, 2012. Veronica, Charel September 9th, 2011. It's a count of deals by week: Stacked Column Chart No Legend (Note Max value) I have a column with Reseller names associated with these deals. How do you relink a chart that lives in an excel doc that has 10 charts on it, how does PPT find it? Let's learn more: 1. In the Data group, clicking the Edit Data icon opens the embedded Excel file for edit. Most of the PPT is chart data with years displayed of certain data fields ie revenue types, etc. Then be sure the two files stay together in that folder. To display the Edit Links command using the Ribbon in 2010, 2013 or 2016: 1. Or do you mean that it is opening a different chart that you have embedded elsewhere? I have embedded them into a power point presentation, with the intent that they will update when I update the charts in excel. I am accessing the network drive via smb within OSX (i.e., I’m not running Parallels or any other Windows virtualization environment). 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